Save the children recrute un Stagiaire RH

Title: Human resources intern

Team/programme: ro hr team

Location: Dakar, senegal

Grade: national 7

Contract length: 1 Year

Child safeguarding

Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

Role purpose

The role is supportive of the Regional office HR Management, personnel administration and recruitment in compliance with the Global and Regional policies and procedures.

Scope of role

Reports to: HR Manager

Key areas of accountability :

HR Operations/Onboarding

• Assist in the administrative management of personnel files
• Supporting the contracting and Onboarding processes,
• Help in the consolidation of monthly or quarterly HR Reports, and statements
• Archiving and up date of personnel files (hard and soft copies)
• Drafting and follow up of work Certificates and administrative letters/mails (Bank, Labor inspection, Health Insurance,CSS,IPRES …)
• Consolidation and follow up of annual leaves planning
• HR Monthly Updates of headcount and organograms
• Schedule, prioritize, attend and follow up on annual meetings and appointments
• Organize procurement and logistics for HR events , meetings, trainings, including welcoming visitors or participants
• Oversee HR Office environment and liaising with the Logistic and Finance team to organize procurement of equipment and supplies
• Manage HR office furniture and equipment’s
• Assist with HR promotional activity including responding to information’s request
• Assist translation and consolidation of documents

Administrative Facilitation

• Perform a variety of standard administrative, accounting, secretarial and reception duties ensuring high quality and accuracy of work
• Preparation of Request for payments for various invoices
• Following up with finance to ensure the invoices are settled

Systems and processes

• Participates in the implementation of training plans
• Support with the administration of staff and courses on LMS
• Support with online statements
• Support with the recruitment process for the RO teams by liaising with candidates, setting up interviews and tests, planning agendas, following through with references, vetting and other administrative checks through Taleo etc.
• Maintain candidate database, liaising with universities and professional networks
• Archiving and updating recruitment files
• Follow up of providers payment on Pro Save

Recruitment

Support with advertising in TALEO

Other

• Coordinate the travels of the HR Team (consolidation of TAR)
  Supporting events and initiatives of the department including welcoming visitors, organising send off for departing employee and internal communication
  Be ready to perform other task of the department or ensure back of the RO HR team members up when required.
  Behaviours (Values in Practice)

Accountability:

• holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to
• deliver in the best way they see fit, providing the necessary development to improve performance and
• applying appropriate consequences when results are not achieved.

Ambition:

• sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• widely shares their personal vision for Save the Children, engages and motivates others
• future orientated, thinks strategically and on a global scale.

Collaboration:

• builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• values diversity, sees it as a source of competitive strength
• approachable, good listener, easy to talk to.

Creativity:

• develops and encourages new and innovative solutions
• willing to take disciplined risks.

Integrity:

honest, encourages openness and transparency; demonstrates highest levels of integrity

Qualifications

At least Bachelor in Management of Human Resources Management

Experience and skills

Desirable

• Have at least 1 year of relevant working experience
• Experience in NGO sector will be an advantage

Suitable

• Basic knowledge of the Senegalese labour code or equivalent
• Excellent planning capacities,
• Prioritization skills
• Good knowledge of computer skills (Microsoft Office Environment and Systems as Sage Paie, Pro Save and Sharepoint )
• Good communication skills (written and oral)
• Good knowledge of English and French (Written and spoken)

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

Female applicants are strongly encouraged to apply.

About us

The Organization

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard. We are working towards three breakthroughs in how the world treats children by 2030.

Closing date: 22 December 2023.